Hosting, planning or attending a convention or event? A few handy links follow.
(Doing end of year bookmark tidying, but I wanted to keep these in one place - especially as they might be useful to others.)
Please add more links and recommendations in the comments and I'll keep the list updated.
Handy list of resources from the Society of Authors - includes a checklist for events and guidance for festival organisers
25 tips for hosting an author event via Sarah McIntyre
Writing an anti-harassment policy by Geek Feminism
4 steps to moderating a great panel - Forbes (Ignore the title, actually about planning and prepping a panel)
"Three days running up and down corridors" by Ruth Booth (Being a volunteer, including 10 tips)
Advice for authors attending a convention via Den Patrick
Packing for conventions by Gail Carriger
The importance of proper dress - also Gail Carriger
Attending a con as a pro - Effie Seiberg (at Beverly Bambury Publicity)
Working the room: how to network effectively - Guardian
"Schmoozing 101" - Mary Robinette Kowal
Selling & Trading
Brian McClelland on the economics of a book fair
How to sell at conventions by Richy K Chandler
Being a bookseller (LonCon3 Edition) by Forbidden Planet's Danie Ware
Panels & Workshops
10 tips for moderating a panel - Pornokitsch
More tips for moderating, organising and being on panels - also Pornokitsch
"How to moderate a panel like a pro" - Harvard Business Review
Moderating tips - Julia Rios
"How to run a good workshop" - Scott Berkun
"A guide for the perplexed moderator" by Elizabeth Hand and James Patrick Kelly
The SFX Weekender saw me moderating an SF convention panel for the first time. With that in mind, this list is presented not as my own attempts at sage wisdom, but as good advice belatedly gathered from the real experts (most of which I didn't learn in time, dernit).
Please add your own tips & tricks in the comments below.
Joe Abercrombie explains where the final parantheses went. (Picture courtesy of Jon Green.)
1. The audience is not there to listen to you. The key part of being the moderator is that you moderate - you stand outside the panel, not on it. Granted, sometimes this is a crying shame: the moderator generally may be (and often is) an acknowledged expert in the subject area. It still doesn't matter. Your role is to make it all about the other members of the panel: they're the guests.
We were delighted to attend last year's inaugural SFX Weekender (see the full write-up here and lots of photos here). With that experience in mind, here are a few things you'll want to bring with you if you're heading out to this year's fun...
We've all moved around a lot (geography, lifestages, whatever) - and finding a new, compatible group of gamers can be a real chore.
Similarly, from the point of view of an established group, auditioning new members can be be a pretty risky roll of the dice.
We'd like to pretend that this is the sort of thing that can be handled with maturity and common sense, but then, who are we kidding?
As always, please chime with horror & success stories, suggestions, comments and bullying.
One of our favorite bloggers - Sarah from Bookworm Blues - has attended two Brandon Sanderson signings over the course of a month. One was badly organized and miserable, the other was well organized and enjoyable. This makes a better case study than any of our "Post-Scripts" series. We harp on a lot about how fans should behave, but booksellers, please remember that just getting the author into the venue doesn't mean your job is done - any more than sending out invitations makes for a good party.
"Aziraphale collected books. If he were totally honest with himself, he would have to have admitted that his bookshop was simply somewhere to store them. He was not unusual in this. In order to maintain his cover as a typical second-hand bookseller, he used every means short of actual physical violence to prevent customers from making a purchase. Unpleasant damp smells, glowering looks, erratic opening hours - he was incredibly good at it." -- Neil Gaiman & Terry Pratchett, Good Omens
Question that surfaced in my brain soup: who owns the publication rights to a convention sketch?
Artists are essentially doing commissions for cash - but who owns the copyright? I've seen some incredible assortments of original comic book art collected by fans... so what happens if they scan them and put them on Lulu.com?
According to the Fine Art Trade Guild, there's no easy answer, and people should be clear about it up front:
"An issue which is often forgotten, but which is important, is copyright. In most cases, copyright rests with the artist, and can be sold by the artist, as an entirely separate commodity from the original artwork. However, when work is specifically commissioned, copyright normally rests with the person (or organisation) who has commissioned the work." - Fine Art Trade Guild
I can see how that would be a tetchy issue. ("Mr. Ben Templesmith, do you mind doing a squid for me? Great! Now, how would you feel about me potentially selling it someday?")
It seems even more complicated when characters are involved. If you've got Ben Templesmith drawing - I dunno - Batman, then it seems like you've got two degrees of copyright at stake.
Anyone know the answers?
[Update: Helpful response from Tor's Irene Gallo, via Twitter: Ownership, even when commissioned, does not include reproduction rights unless explicitly contracted.]
Too often it feels like an event or venue scores the famous author and then calls it a day. Why worry about the moderator? Who couldn't interview Stephen King? Or get a good quote out of China Mieville? Shockingly, a lot of people can't.
There's nothing worse than getting hyped up to see a favorite author, only to have the experience ruined by a lazy, ill-prepared or just-plain-bad moderator. And we've seen some appalling ones in action.
Not to belittle the effort: moderating a panel or interviewing a guest is very, very difficult. Which is why it should be taken seriously, and not left to chance and/or the intern. In devising our tips, we've combined fan experience and professional experience, so, for once, we're not just completely making shit up.
So, without further ado, 10 tips for those in the nerve-wracking position of moderating the panel or interviewing a guest author....
We did some more thinking about the rules for book readings posted by Gail Carriger. Which, incidentally, is an absolute must-read for fans and authors alike.
From the audience perspective, here are six more tips for authors (we've got advice for organizers as well, but those can wait...):
1) No poetry. The tiny minority of fans that want to hear your verse is thoroughly outnumbered by the rest of the audience, who are dying inside. The one, possible, exception, would be something short and humorous. And even then, err on the side of caution.
2) Don't read the ending. It seems obvious, but there are authors that spoil their own books. (My favorite example of this was John Irving, reading the climactic reveal of Until I Find You. That's 800 pages I'll never read.)